Professional contractor using BidHero

From Estimate to Acceptance in 24 Hours

Professional estimating platform with real-time pricing, customizable templates, and customer portal. Create bids in 15 minutes. Generate professional PDFs in seconds. Get customer approvals in 24 hours, not 5-7 days.

80% Faster Bid Creation
15-25% Higher Win Rate
8-15% Better Margins
15 Minutes To First Bid
Start Free Trial Watch Demo

No credit card required 30-day free trial

Professional Bids In 15 minutes
Customer Portal Accept, Reject, Question
Real-Time Analytics Know your numbers

Choose Your Login Portal

Select the portal that's right for you

Stop Losing Money on Outdated Bidding

Sound familiar?

Wasting Hours on Bids

2-3 hours per estimate manually calculating costs and formatting proposals

Phone Tag Hell

Spending days calling customers for bid approvals and feedback

No Idea Why You Lost

Bids rejected with zero feedback on why customers said no

Bleeding Profit Margins

Outdated pricing and forgotten costs killing your profitability

Two Platforms. One Powerful System.

BidHero isn't just estimating software. It's a complete bidding ecosystem that transforms how you create bids and how your customers respond to them.

Contractor App

Full-featured platform for bid creation, real-time pricing, project management, and business intelligence

Customer Portal

Professional portal where customers view, accept, reject, or question bids with full transparency

Contractor using BidHero platform

Everything You Need to Win More Bids

Powerful features. Simple interface. Zero learning curve.

Real-Time Material Pricing

Direct API integration with Lowe's and Home Depot. Always bid with today's actual prices.

  • Live pricing from major suppliers
  • Eliminate guesswork and phone calls
  • Protect your profit margins

Create Bids in Minutes

Professional bids in 15 minutes instead of 2 hours. Respond to more opportunities.

  • Automatic calculations
  • Comprehensive cost categories
  • Clone similar bids to save time
Popular

Customer Portal

Your customers get a modern portal to view and respond to bids professionally.

  • Accept, reject, or question bids
  • 24/7 access on any device
  • Secure two-factor authentication
New

Real-Time Bid Chat

Eliminate phone tag with instant communication. Discuss bid details and share files in real-time.

  • Live messaging with 5-second updates
  • Share photos, PDFs, and documents
  • Complete chat history
New

Customizable Bid Templates

Create multiple bid templates with different formats. Match your presentation to customer preferences.

  • Itemized or total-only formats
  • Unlimited custom templates
  • Quick template selection
New

Professional PDF Generation

Generate branded, print-ready PDF bids instantly. Create professional documents in seconds, not hours.

  • One-click PDF creation
  • Automatic company branding
  • Print-optimized formatting

Professional Bid Delivery

Send bids via email or text with secure portal links. Instant delivery, professional impression.

  • Email and SMS delivery
  • Branded templates
  • Deep links to specific bids

Complete Project Lifecycle

Convert won bids to projects with built-in task management and file storage.

  • One-click bid-to-project conversion
  • Task assignment and tracking
  • Photo and file management

Business Intelligence

Track your win rate, understand customer feedback, and grow your business with data.

  • Response rate tracking
  • Rejection reason analysis
  • Profit margin monitoring
New

Contractor Profile & Document Sharing

Share your company info, team contacts, and important documents with customers through your professional contractor profile.

  • Share insurance certificates & licenses
  • Team directory with contact info
  • 24/7 customer access to documents
New

Professional Change Order Management

Turn scope changes into documented revenue. Get customer approvals in 24 hours with the same professional workflow as original bids.

  • Formal change order process prevents disputes
  • Customer portal approval workflow
  • Complete audit trail of all changes
New

Terms & Conditions Management

Protect your business with professional terms included in every bid. Customers must explicitly agree before accepting.

  • Legal protection with checkbox agreement
  • Centralized terms management
  • Prevents "I didn't know" disputes
New

Task Workload Visualization

See team member availability before assigning tasks. Balance workload with visual Gantt chart and 30-day timeline.

  • Visual Gantt chart with week markers
  • Automatic workload preview on assignment
  • Prevent team member overload
New

Instant Onboarding with Sample Data

Start exploring BidHero immediately with pre-loaded sample data. See real bids, projects, and customer interactions.

  • 16 sample bids with realistic pricing
  • 5 active projects with tasks
  • One-click cleanup when ready
Game Changer

Your Customers Deserve Better Than PDF Attachments

Most contractor software stops at bid creation. BidHero goes further.

Customer using BidHero portal on tablet

What Makes It Different?

True Interaction, Not Just Viewing

Customers don't just read bids—they accept, reject, or question them. Every response includes optional reason and comments.

Bank-Level Security

Two-factor authentication protects sensitive pricing. Customers feel confident using the portal.

Mobile-First Design

Perfect experience on smartphones, tablets, and desktops. No app download required.

Included, Not Extra

Customer portal included with every subscription. No per-customer fees. Unlimited portal users.

The Customer Experience

1
Receive Email/SMS

Customer gets professional email with secure link to their bid

2
Secure Login

Two-factor authentication with 6-digit code sent to email

3
Review Bid

Beautiful, mobile-optimized bid presentation with all details

4
Respond

Accept, reject, or ask questions with optional comments

Professional Advantage

Stop Emailing Documents. Start Sharing Professionally.

Give your customers 24/7 access to your company information, team contacts, and important documents

Your Professional Contractor Profile

Customers can access everything they need about your company from one central location in their portal. Upload your insurance certificates, business licenses, and team contact information once—and every customer has instant access.

Share Insurance & Licenses Automatically

Upload your general liability insurance, workers comp, contractor licenses, and certifications once. Customers can download them anytime without asking you for copies.

Team Directory with Direct Contact

List your team members with names, titles, email addresses, and phone numbers. Customers can contact the right person directly with one click—no more routing calls through you.

Professional Document Library

Share before/after photos, portfolio work, safety documentation, warranty information, and company brochures. Organized, secure, and always accessible to your customers.

My Contractors

Company Information

Professional company profile with logo, address, and contact details

Team Contacts

Complete team directory with direct email and phone contact

Document Downloads

Insurance certificates, licenses, portfolios, and more

Secure File Storage

Azure cloud storage with bank-level security and time-limited access

Stop Repetitive Document Requests

Customers no longer need to email or call asking for your insurance certificate, licenses, or references. They access everything themselves from the portal.

60-80% Fewer Document request emails

Professional Competitive Edge

Stand out from competitors still emailing PDFs and playing phone tag. Give customers a modern, organized experience that builds trust.

Professional First impression that wins more bids

Faster Project Starts

Customers have immediate access to all documents needed for permits and approvals. No waiting for you to email insurance certificates or licenses.

24/7 Access Documents ready when customers need them

What Contractors Share

Common documents contractors make available to customers

Insurance & Bonding
  • General liability insurance
  • Workers compensation
  • Professional liability
  • Bonding certificates
Business Documents
  • Contractor licenses
  • Business registration
  • W-9 tax forms
  • Terms & conditions
Portfolio & References
  • Before/after photos
  • Past project documentation
  • Manufacturer certifications
  • Company brochures

Real Results for Real Contractors

Join hundreds of contractors who've transformed their bidding process

Save 20-30 Hours Per Month

80% Faster Bid creation (15 min vs 2 hours)
5 Seconds PDF generation (vs 30-45 minutes manual)
70% Faster Customer approvals (24 hours vs 5-7 days)
Minutes vs Hours Real-time chat eliminates phone tag
60% Fewer Follow-up calls needed

Increase Profit & Win Rate

15-25% Higher win rate with faster response
8-15% Better margins with accurate pricing
$200-500 Monthly savings (eliminate printing)

Know Why You Win or Lose

100% Response insight rate
85%+ Customer engagement rate
92% Bid accuracy improvement

Loved by Contractors Nationwide

See what our customers are saying

"The customer portal is a game-changer. My customers love being able to review and accept bids on their schedule. My approval time dropped from a week to less than a day!"

Tom Harrison Deck Builder, Seattle WA

"I was losing 40% of my bids with no idea why. BidHero's customer feedback showed me it was timeline concerns, not price. I adjusted my approach and my win rate jumped to 72%."

Rachel Martinez Kitchen Remodeler, Austin TX

"The PDF generation feature is incredible. I used to spend 30-45 minutes formatting bids in Word. Now I create professional, branded PDFs in seconds. My customers love how polished they look!"

Samantha Brooks Kitchen Remodeler, Phoenix AZ

Simple, Transparent Pricing

Everything included. No hidden fees. Cancel anytime.

Professional

$ 30 /month

Perfect for solo contractors

1 user account
Unlimited bids and projects
Real-time material pricing
Customer portal included
Unlimited customer portal users
Real-time bid chat with file sharing
Customizable bid templates
Professional PDF generation
Email & SMS delivery
Project management
Business analytics
Mobile apps (iOS & Android)
Email support
Start Free Trial

30-day free trial • No credit card required

Most Popular

Team

$ 30 /month

+ $5/month per additional user

Multiple user accounts
Unlimited bids and projects
Real-time material pricing
Customer portal included
Unlimited customer portal users
Real-time bid chat with file sharing
Customizable bid templates
Professional PDF generation
Email & SMS delivery
Project management
Business analytics
Team collaboration tools
Mobile apps (iOS & Android)
Priority email support
Start Free Trial

30-day free trial • No credit card required

See Your Potential Savings

Real contractors are seeing these results with BidHero

Time Savings

Save 20-30 hours per month on bid creation

$1,000 - $1,500/month
Printing Costs

Eliminate printing and delivery expenses

$200 - $500/month
Better Margins

8-15% profit margin improvement

$1,000+/month
More Wins

15-25% higher bid win rate

$2,000+/month
Total Monthly Value
$4,200 - $6,000+
Your Investment: Only $30/month
Return on Investment: 140x - 200x

Ready to Transform Your Bidding Process?

Join hundreds of contractors who've already made the switch. Start your 30-day free trial today.

  • No credit card required
  • Full access to all features
  • Pre-loaded sample data to explore immediately
  • Cancel anytime, no questions asked
  • Setup takes less than 5 minutes
Start Free Trial

No credit card required • 30-day free trial

Frequently Asked Questions

No! The customer portal is included with every BidHero subscription. There are no per-customer fees, seat charges, or hidden costs. You get unlimited customer portal users at one price.

We have direct API integrations with Lowe's and Home Depot. When you search for materials, you get current pricing from their databases. Select your local store for accurate regional pricing.

Yes! We have fully-featured mobile apps for iOS and Android. The customer portal is web-based and works perfectly on mobile browsers without requiring an app download.

Absolutely. There are no long-term contracts. You can cancel your subscription at any time, no questions asked. Your data remains accessible for 30 days after cancellation.

The portal is optional. You can still send traditional bid PDFs if you prefer. However, we've found that over 85% of customers love the convenience of the portal once they try it. It's faster and easier for them than downloading PDFs.

Very secure. We use bank-level two-factor authentication with time-limited verification codes. All communications use HTTPS encryption. Customer tokens are encrypted and session management includes automatic timeouts.

Yes! You can create multiple bid templates with different formats. Choose between itemized presentations (showing detailed cost breakdowns) or total-only formats (just the bottom line). PDFs are automatically branded with your company logo and information. Select the right template for each customer's preferences.

With one click, BidHero generates a professional, print-ready PDF of your bid with your company branding, logo, and all bid details beautifully formatted. The entire process takes about 5 seconds. PDFs are automatically stored in secure cloud storage and can be downloaded or shared immediately.

Yes! Upload your insurance certificates, contractor licenses, business documents, and portfolio materials to your contractor profile. All your customers automatically have 24/7 access to download these documents from the "My Contractors" section in their portal. Upload once, share with everyone. No more emailing the same documents repeatedly.

Your contractor profile includes a team directory where you can list all team members with their names, titles, email addresses, and phone numbers. Customers can click to email or call team members directly from the portal. This helps customers reach the right person for their question without routing everything through you.

You create your standard terms and conditions once in your Settings. These terms are automatically included with every bid in a collapsible section. Customers must check an "I agree" box before they can accept your bid, providing legal protection and proof they reviewed your terms. This prevents disputes from customers claiming they "didn't know" about payment terms, warranties, or other conditions.

When assigning tasks to team members, you'll see their current workload automatically displayed with both a visual Gantt chart and detailed list. The 30-day timeline shows what they're already working on, helping you balance workload across your team and avoid overloading your best people. It prevents scheduling conflicts and helps distribute work fairly.

New accounts are pre-loaded with comprehensive sample data so you can explore BidHero without creating everything from scratch. You'll get 16 sample bids with realistic line items and pricing, 10 customers, 5 active projects with tasks, and customer portal activity examples. This helps you understand how BidHero works in minutes instead of hours. When you're ready to start using BidHero for real work, simply click one button in Settings to remove all sample data instantly.